DBS Policies and Guidelines for Suppliers
Thank you for your continued support of DBS Bank. It is important to us that we operate as partners and always do so in a transparent manner. We include below information that might be of use or benefit to you.
If you require further information, please feel free to approach your point of contact in the bank.
DBS aims to conduct its sourcing activity in a fair and transparent manner. Please see below to understand what a typical sourcing event consists of.
Purchasing of goods and services should maximise value and manage risk to the bank. T&O - Group Procurement and Services (GPS) is tasked with enabling business through the supply chain maximising value and minimising risk through adherence to the Group Procurement policy.
Our procurement is managed by the Group Procurement and Services (GPS) team, under the Technology and Operations support unit. GPS functions in accordance with the following:
- Group Procurement Policy
Outlines guidelines for the purchasing of goods and services to meet DBS’ requirements while ensuring minimum risks and maximum value.
- Group Procurement Standard
Extends throughout the procurement cycle, from identification and specification of requirements to the awarding of contracts to suppliers.
- Group Procurement Sourcing Guide
This is to supplement Group Procurement Policy and Standard documents. Sourcing is a critical activity concerns with what needs to be purchased, why, when and where. Through the sourcing activities, we minimize risk and maximize value of all the goods and services provided to DBS.
Below table shows some policies and guidelines for suppliers. We expect our suppliers to comply with these requirements. For clarification purposes, this list is not exhaustive, and there may be additional requirements depending on the goods or services provided.
|DBS Code of Conduct|
|Supplier Sustainability Principles|
|Purchase Orders (Terms & Conditions): |
In many instances, purchase orders will be sent to you through COUPA in order to effect our purchase
Below are guidelines for how DBS does business with suppliers.
It’s important that DBS has accurate supplier information for enabling on-time payments. DBS Suppliers can manage their account information in COUPA. Please ensure invoice information and payment details are accurate and correctly reflected in COUPA
We are committed to have a seamless procure to pay solution. Electronic invoicing is recommended. DBS is actively phasing out the processing of paper. Hence, we strongly request your support to leverage electronic invoicing wherever legally allowed.
How Does e-Invoicing Benefit You?
3 ways to create invoice in COUPA by logging in using your COUPA Supplier Portal credentials
- With Purchase Order in COUPA, you can create invoice at the “Orders” page in the COUPA Supplier Portal.
- With Purchase Order in COUPA, you can create invoice via Email.
- Without Purchase Order in COUPA, you can create a blank invoice at the “Invoices” page in the COUPA Supplier Portal.
For the creation of invoice in COUPA, supplier needs to fill up the mandatory fields.
Refer to “Invoicing” section in the COUPA Supplier Guide for more details.
How to Check the Status of Your Invoice
DBS Supplier can use your COUPA Supplier Portal credentials to log-in and track the status of their COUPA invoices.
You can view the payment status by selecting the Payment Information view on the invoice page. You can also receive an email notification if you turn on the “An Invoice is paid” notification on notification preference page.
|Approved||The invoice has been accepted for payment by DBS|
|Draft||The invoice has been created, but hasn’t been submitted to DBS yet|
|Pending Approval||The invoice is currently with a business approver|
|Disputed/Voided/Abandoned||The invoice is voided, and you will not receive payment for it|
|Processing||The invoice is currently being sent to DBS|
Note: Status will remain as Approved even when the invoice is exported or paid in COUPA
DBS Payment Terms
Payment terms will be applied as contractually agreed with each supplier when DBS receives a compliant invoice from the supplier.
DBS has targeted to confirm an invoice within 30 days starting from the date DBS receives the compliant invoice from the supplier.
If you require further information on DBS Payment Terms or you need to update your bank information, please approach your point of contact in the bank.
COUPA Supplier Portal
COUPA Supplier Portal (CSP) provides suppliers with an improved means of communication with your customers, allowing seamless transactions to take place.
COUPA Supplier Guide
The guide aims to facilitate the suppliers navigation process within the COUPA Supplier Portal - from account set up to creation of invoices.
The 5-step-process below provides a broad overview of common functions that a supplier will require to engage in.
Signing up for a Coupa Supplier Portal (CSP) Account
Upon successful registration, the supplier will receive an email invitation from Coupa to set up your company profile in CSP.
Setting up your Legal Entity in CSP for invoicing purposes
Creating your Legal Entity will set up your Legal Entity name, Tax ID and other related information
Grant access to your colleagues who needs access to DBS transactions
Invite them to create a CSP account
Invitation method will only work if your colleague does not have an existing CSP account. Please refer to the next step if your colleague has an existing account.
Merging accounts to allow access to current CSP account holders
If your colleagues are existing users of CSP, the merging method will allow them to have access to CSP account that is linked to DBS.
Creation of Invoice
There are 2 kinds of Invoices – the ones that are tied to a purchase order and another that is not